Introduction
At Bunobair, we are committed to protecting the privacy and security of your personal information. This privacy notice outlines how we collect, use, and protect your data when you use our payroll and labour supply services. We comply with all relevant data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data We Collect
To provide our payroll and labour supply services, we may collect the following personal data:

• Identity Information: Name, date of birth, national insurance number, and photographic ID (e.g., passport, driving licence).
• Contact Information: Address, email address, and telephone number.
• Employment Information: Job title, work history, and employment status.
• Financial Information: Bank account details, tax codes, and salary information.
• Compliance Information: Right-to-work documents, proof of address, and HMRC verification details.

2. How We Use Your Data
We use your personal data for the following purposes:

• To process payroll, including calculating pay, tax deductions, and pension contributions.
• To ensure compliance with HMRC regulations, such as PAYE, CIS, and IR35.
• To provide labour supply services, including recruitment and placement.
• To communicate with you about your payments, employment, or compliance requirements.
• To issue payslips, payment summaries, and related documentation.

3. Legal Basis for Processing
We process your personal data based on the following legal grounds:

• Contractual Obligation: To fulfil our contractual obligations to you as part of our payroll or labour supply services.
• Legal Obligation: To comply with HMRC and other statutory requirements.
• Legitimate Interests: To improve our services and ensure efficient business operations.

4. Sharing Your Data
We may share your data with:

• HMRC for tax reporting and compliance.
• Your agency or employer for payroll and labour supply purposes.
• Third-party service providers, such as pension schemes and payroll software providers, for processing your data securely.
• Regulatory bodies or law enforcement, if required by law.

We do not sell or share your personal data with any third parties for marketing purposes.

5. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes outlined in this notice, or as required by law. For example, payroll records are retained for at least six years in compliance with HMRC requirements.

6. Your Rights
You have the following rights regarding your personal data:

• Access: To request a copy of the personal data we hold about you.
• Correction: To request that we correct any inaccurate or incomplete data.
• Erasure: To request that we delete your personal data, where applicable.
• Restriction: To request that we limit how your data is processed.
• Objection: To object to certain types of data processing, such as direct marketing.
• Data Portability: To request the transfer of your data to another service provider.

To exercise your rights, please contact us using the details below.

7. Data Security
We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. This includes secure storage, encryption, and regular audits of our data protection practices.

8. Contact Us
If you have any questions about this privacy notice or wish to exercise your data rights, please contact us:

Bunobair
Email: [email protected]
Telephone: 0333 038 3737
Address: 192-196 High Road, London, NW10

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe we have not handled your data in accordance with the law.

Updates to This Privacy Notice
We may update this privacy notice from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on our website.